Event details:

Date: Wednesday 27 November 2024
Exhibitor bump in: from 7:30am
Event Start and Finish: 9:00am – 12:30pm
Location: BelleVue Ballroom 1, Perth Convention and Exhibition Centre
Number of exhibitors: 80+
Number of attendees: 300+

If you are unable to exhibit, please contact us as soon as possible at events@supplynation.org.au.  

Please note: No Event app will be available for this Trade Fair. You will receive the exhibitor list, prior to event day. The Supply Nation Indigenous Business Direct (IBD) can be used to find contact details. We are unable to provide personal information or details of ticket holders. 

What will I be provided with on the day?

• 1 x trestle table (unclothed; suppliers to bring / use their own branded tablecloths)
• 2 x chairs
• light morning tea and coffee

What is not included?

• There is no power provided to Exhibitor tables so please ensure that electronic devices are fully charged;
• There is no WiFi provided;
• Lunch is not provided;
• Trolleys will not be available, please BYO.

What time is bump-in?

7:30am – 8:30am: Bump-in and exhibitor registration.

9:00am: Trade Fair doors open to attendees. All exhibitors must be onsite and ready for trade.

What time is bump-out?

12:30pm – 2:00pm: You must start packing down once the Trade Fair ends and be offsite by 2:00pm.

Bump in/out:

Please be aware of the following:

• Small items (handheld) can be carried through the main entry to BelleVue Ballroom 1. Large items should be dropped off at the loading dock, where the centre’s staff will assist in bringing them into the room. All items must be clearly labelled to ensure they are delivered correctly.
• All drivers of vehicles accessing the loading docks must provide their current Driver’s license to the PCEC’s Security staff upon request to verify their identity.
• Under no circumstances will event equipment be permitted to bump in or out via foyers or other public areas.
• High visibility clothing (Hi-Vis) and enclosed shoes must be worn at all times during the bump in/out period.
• No access will be permitted via the loading dock during the event hours.
• Exhibitors must ensure that they make adequate arrangements for the removal of rubbish from their display at the conclusion of the bump in period.

What can I bring?

You can bring anything that showcases your organisation or core business activities, including any products, services or goods you offer or sell.

See below for a list of items you may consider packing for your exhibitor table:

Your pull-up banners should be a standard size (approx. 80cm x 200cm) and should not exceed the width of your trestle table (1.8m width). Larger media walls or frames with stretched fabric are not permitted.

What else can I do to prepare for the Trade Fair?

• Generate and print your own QR code to link back to your business information, website or business cards. You should also bring a pen and paper to take attendee details in case there are any issues with your QR Code.
• Ensure your sampling and/or selling form is filled out and returned by Friday 25 October 2024 (if relevant).
• If you don’t have your ticket confirmation email, please request it to be re-sent by emailing events@supplynation.org.au.

Can I sell items on the day?

Yes. However, please be mindful that you will not have access to power and the free venue wi-fi is not recommended for business operations as it can be unreliable. We encourage you to utilise your time at the Trade Fair to make connections and seek business opportunities and limit the amount of collateral/stock you bring on the day, including items for sale. Instead, encourage attendees to place orders with you; this might be a printed QR code with a link through to your online catalogue, shop, or capability statement, or a clipboard with a hardcopy newsletter sign-up sheet etc. If you are intending to sell food or beverages, you must get approval from Supply Nation and the Perth Convention and Exhibition Centre (PCEC).

For approval on selling, please fill out the Food and Beverage Selling Form and send to exhibitor@pcec.com.au and events@supplynation.org.au by Friday 25 October 2024.

Please note: the PCEC may apply a corkage charge to the exhibitor.

Food and Beverage Sampling:

To distribute sample servings of food and beverage, you must get approval from Supply Nation and the Perth Convention and Exhibition Centre (PCEC).

For approval on sampling, please fill out the Food and Beverage Sampling Form and send to exhibitor@pcec.com.au and events@supplynation.org.au by Friday 25 October 2024.

Please note: the PCEC may apply a corkage charge to the exhibitor.

The PCEC reserves the right to remove any food and beverage not authorised by the PCEC.

Food and non-alcoholic beverages

All stands involved in the presentation of food and beverages must abide by the Food Act 2008 and Food Standards Code. Health requirements for an exhibitor’s stand, from which food and/or beverage is distributed to the public include:

• Perishable packaged foods are required to be refrigerated.
• Where unpacked food is to be given away, openly stored, displayed and handled, the following facilities and services must be provided:
  • A hand basin with hot and cold water.
  • A liquid soap dispenser.
  • A paper towel dispenser.
  • Glass or Perspex screens or sneeze-guards to protect food from contamination.
  • A washable impervious floor and walls (e.g., sheet vinyl) where food preparation or cooking is taking place
• Where serving implements or utensils are used, a separate double sink with drainer providing hot and cold water, as well as a liquid soap dispenser and paper towel dispensers will be required.
• Where drainage and water are required, stands must be located with access to the appropriate service pits.
• All eating and drinking utensils must be disposable (e.g., paper cups, plastic spoons, plastic wine glasses etc.) and must not be reused.
• When food or beverage samples are given away for promotional purposes:
  • They must be offered in such a manner as to avoid being handled by the public (e.g., apportioned and toothpicks inserted).
  • They should be protected from contamination, (e.g., use of trays provided with fitted plastic covers).
  • Condiments such as sauce, mustard, etc., are to be contained in squeeze type dispensers or in individual sealed packs.

For specific requirements, please liaise with the City of Perth’s District Environmental Health Officer.

Their contact details can be found here.

Those exhibitors approved to promote food and/or beverage must provide receptacles for the collection of rubbish. Such receptacles shall be located at or near the stand and the contents shall be disposed of in a manner approved by the PCEC.

Alcoholic beverages

For any sampling of alcoholic beverages, exhibitors must provide a copy of their valid liquor licence and Responsible Services of Alcohol certificate (for all staff on the booth).

All liquor sampling sizes must not be larger than:

• Wine – 50mls
• Beer – 100mls
• Spirits – 15mls

Water and spittoons will also need to be arranged for the stand.

Packaged sales for take away onsite is strictly prohibited. 

Anyone under section 59A is permitted to sell packaged liquor for delivery to the purchaser, or to premises specified by the purchaser, from the licensed premises of the supplier.

Can I arrange for my items to be delivered to the loading dock?

Deliveries are only permitted during the official bump in period (7:30am – 9:00am Wednesday 27 November 2024). Any item delivered outside the official bump in period will be removed from The Centre’s premises at the exhibitor’s expense.

It is essential that all goods, equipment or packages are clearly marked when delivered to the PCEC.

Any exhibitor deliveries to the PCEC must have an exhibitor delivery notice attached to all items. The PCEC reserves the right to refuse deliveries not using the correct delivery labels.

The PCEC can provide contact details of recommended suppliers who can provide a complete service including transport, materials handling and storage service and can assist in planning, preparation, pickup, customs clearance, transportation to The Centre, direct delivery to stand, full storage and return forwarding. Please contact exhibitor@pcec.com.au for details.

The organiser or the PCEC does not take any responsibility for any delivery and it is strongly advised that the exhibitor has someone present on your stand to receive any delivered goods. The Centre will not sign for receipt of goods on behalf of exhibitors.

Where can I park? 

Paid parking is available at the Convention Centre and surrounding streets. Please check the venues website for more details.

How can I edit or update my ticket details?

1. Search ‘Humanitix order confirmation‘ in your email.
2. Within this email select ‘manage order‘ (highlighted in screenshot below)
3. Update the relevant details for all of the tickets in your order
4. Click ‘save‘ to update your details

What if I can no longer attend?

Please let us know as soon as possible, via email: events@supplynation.org.au, if you cannot attend the Trade Fair. Supply Nation will cancel your tickets via Humanitix and then offer the space to another Indigenous business to exhibit.

If someone in your team becomes unwell, we encourage you to swap the ticket with another colleague.